Afolake Grace Oshadogan

 HR Administration: Assist in the preparation and issuance of field employee contracts; facilitate employee exit including the issuance of clearance forms, collection of work tools and coordinate with the finance team for payment of final dues. Conduct exit interviews in specified formats and share the feedback with the HR and Admin Manager.  Operations Management: Organize and schedule meetings, interviews, and appointments, champion the organization of key office events. Make travel arrangements, such as booking flights, cars and making hotel reservations. Coordinate the needed technology and supplies for the office and warehouses. Support the warehouse team in setting up including furniture acquisition, supplies sourcing and supplier management including water providers, sanitary services and cleaning services. •  Compliance: Manage all operational licenses and insurance contracts for office facilities ensuring that renewals are made promptly. Ensure health and safety standards are properly observed during operations. Finance Support: Assist in processing orders to vendors and service providers. Submit and reconcile expenses reports and monitoring invoices. Coordinate with the finance team on the payroll information management, preparation and payment. Records Management: Manage the company’s filing system to ensure that all operational documents are properly filed and easily accessible. Ensure all staff files are complete per the HR and Audit requirements; Frequently update employee files in line with key changes in personal information and or organization requirements.  People and Facility Management: Support in coordinating staff engagement/motivation initiatives and welfare activities. Draw up a social calendar for staff initiatives that include staff parties/events, team building, sports programs and social activities. Involved in ensuring the Office Space is adequately equipped with required items such as toiletries, stationeries, etc.  People Management: Support in coordinating staff engagement/motivation initiatives and welfare activities. Draw up a social calendar for staff initiatives that include staff parties/events, team building, sports programs and social activities

■ Assisting the Foundation in developing and managing social responsibility policies ■ Using communication to reinforce the company’s social responsibility policies ■ Reaching out to the public to deliver the Foundation’s commitment to social responsibility ■ Working on company branding strategies for grants supports ■ Management of document request for proposals and grant applications ■ Third party interface for the organization. ■ Treasurer in charge of book keeping and financial payments ■ General Office administration ■ Designated representative of the foundation to the 65th session of the United Nations Economic and Social Council (ECOSOC) on the Status of Women (CSW65)

Human Capital Roles ■ New joiners onboarding and orientation ■ Employment contracts for different categories of employees with the manning agents ■ Organizing trainings for staff based on appraisal needs ■ Processing of vendors invoices for payment ■ Updating staff files both virtual and physical ■ Processing of statutory requirements for offshore embarkation including OSP, BOSIET, ■ Planning and organizing monthly HSE talks and town hall meetings ■ Adequate usage of the ERP for processes Administrative Roles ■ Management of staff’s local and international interinanries with the Logistics unit ■ Liaising with Insurance companies and HMOs ■ Inter-phasing with the fleet management company on logistics ■ Updating and uploading of Offshore’ JQRBs document executed offshore on the system ■ General office administration and management