M&E Data Clerk (Community Health Program)

Job Description

Monitoring and Evaluation (M&E)

• Support accurate data collection and entry using approved tools and digital platforms (e.g., KoboToolBox, DHIS2, Excel).
• Proficiency in Excel is a Must Have.
• Verify and cross-check data for accuracy and completeness before submission.
• Perform informal validation of submitted field data, cross-checking source documents, identifying discrepancies, and documenting errors for follow-up or correction under the supervision of the M&E Officer.
• Compile and update daily, weekly, and monthly reports to support decision-making.
• Assist with basic data validation by reviewing source documents and identifying discrepancies.
• Maintain organized records of completed forms, registers, and reports.
• Support the preparation of field workers’ timesheets for monthly payments.
• Update outreach rosters and stakeholder attendance records.

Field Operations Management

• Provide administrative and data support during community outreach and health activities.
• Coordinate field worker schedules and ensure timely submission of reports.
• Ensure all field registers and reporting forms are properly completed and returned.
• Support the distribution, retrieval, and storage of data collection tools and materials.
• Report any field or data-related challenges to the M&E Officer promptly.

Collaboration and Stakeholder Engagement

• Work closely with community health workers and field staff to ensure accurate and timely data reporting.
• Communicate regularly with the M&E team to clarify data entries and ensure reporting consistency.
• Participate in team meetings, trainings, and data quality review sessions to strengthen M&E capacity.

Document and Policy Management

• Maintain accurate and up-to-date data records (both electronic and hard copies)
• Uphold confidentiality of all data and adhere to CHCS data protection and ethical standards.
• Support data quality assessments and other M&E compliance activities as required.
• Contribute to proposal development, grant applications, and other funding-related documentation as needed.

Qualifications

• Previous experience in data entry or administrative support within health or community programs (an advantage).
  Proficiency in Microsoft Excel, Word, and digital data collection tools
• Strong attention to detail, organizational skills, and teamwork.
• Commitment to accuracy, confidentiality, and continuous learning.